Out of School Care — Registration

Out-Of-School Care Registration - for September 2012

The Fairfield Gonzales Community Association (FGCA) provides care to Margaret Jenkins Elementary, Sundance Elementary and Sir James Douglas Elementary. Registration takes place at 1330 Fairfield Rd. on a first come first served basis on the following dates:

Saturday February 11th, 2012, 9:00am‐4:000pm for *CURRENT OSC Families*

Saturday February 18th, 2012, 9:00am‐4:000pm for *NEW Familes*

OSC Registration forms for 2012 -2013 will be available Monday February 6th.

 

EXPECTATIONS FOR YOUR REGISTRATION PAPERWORK

 All legal guardians/parents must read the new parent handbook
 All legal guardians/parents must provide their signature on this internal document
 If you are separated/divorced we require a current copy of all legal custody agreements referencing custody arrangements ONLY
 If you are separated/divorced and do not have a legal custody agreement we require an FGCA custody arrangement document.
This document must be updated as applicable. (Please ask your on-site manager for direction prior to registration)
 Provide a copy of your child’s immunization
 If your child has a special need or behavioural need you must attach a care plan (Please ask your on-site manager for direction prior to registration)
 Fill out all registration forms accurately.
Click to see the additional items required upon registration.

CHEQUES AND FEES REGULAR MONTHLY FEES /SUBSIDY FAMILIES

 New families are required to provide a one-time only administrative fee of $30
 One cheque per family is acceptable
 Provide a non-refundable $150 deposit dated for the registration date
 Deposit is non-refundable and is placed against your last month of care (June)
 Should you withdraw at an earlier time your deposit will be placed against the last month of care provided that you follow the FGCA withdrawal policy as per the parent handbook
 All cheques are made out to: The Fairfield Gonzales Community Association
 Memo Line: Your Child’s Name and either MJOSC/FFOSC/SDOSC
 Provide 10 cheques dated for the first of each month commencing in September 2012 and completing in June 2013
o September through May are your child’s regular fees
 June will be your regular fee less your $150 deposit Subsidy families are required to submit cheques for the full monthly, Pro D Day and camp fees. Upon the FGCA receiving child care subsidy monies, we will issue you a credit, refund or exchange as necessary. All un-used cheques will be returned or shredded unless your account is in arrears.

PRO D DAY

 Should you require/request Pro D Day, provide 6 cheques in the amount of $30 dated for
o September 1st, 2012
o October 1st, 2012
o November 1st, 2012
o January 1st, 2013 (SUNDANCE AND MARGARET JENKINS ONLY)
o February 1st, 2013
o May 1st, 2013
o June 1st, 2013 (FAIRFIELD ONLY)

WINTER/SPRING BREAK CAMP

 Should you require/request Winter Camp and/or Spring Camp Care, provide a cheque for the total amount of Winter Care you require as well as a cheque for the total amount of Spring Care you require. Camp is $30 per day and $150 for the week. o Winter Camp will be provided  Monday December 31 2012
 Wednesday January 2, 2013
 Thursday January 3, 2013
 Friday January 4, 2013
 We will be closed December 24-28,2012, as well as January 1 2013
o Spring Camp will be provided
 Monday March 11, 2013
 Tuesday March 12, 2013
 Wednesday March 13, 2013
 Thursday March 14, 2013
 Friday March 15, 2013
 We will be closed Monday March 18, 2013 through Friday March 22, 2013 Item Required Yes I have provided this information

ITEMS REQUIRED UPON REGISTRATION

10 Labelled Cheques for OSC Fees
6 Labelled Cheques for Pro D Day Fees
1 Labelled Cheque for Winter Camp
1 Labelled Cheque for Spring Camp
1 Labelled Cheque for Administrative Fee for new registrants
Copy of Immunization Record
If Divorced/Separated Copy of Legal Separation OR If Divorced/Separated Copy of FGCA Custody Arrangement
All signatures have been provided
Care Plan is attached

Probationary Period

Each new child is accepted on a one month probationary period. Based on our discretion, the FCA reserves the right to refuse care. During the first two weeks of this probationary period, we will be looking at how your child fits into our program. If at this time, we feel that our program does not effectively meet your child’s needs, we will provide you with notice to make alternate care arrangements.

Withdrawal and Cause for Discharge

To withdraw or change registered days without penalty, families are required to give one month’s written notice, received by the 1st day of the preceding month. If one month’s notice is not given, you will be charged one month’s fees in lieu of notice.

Grounds for discharge or dismissal include, but are not limited to:

• Three late payments, NSF cheques or non-payments
• Three late pick-ups
• Inability of the child or family to follow FGCA expectations and policies
• Inability of the program to meet the needs of the child or family